UGANET Bylaws

Revision History:
June 6, 2007
July 9, 2025

Article I: Name

1.0

The name of the organization is the UGA IT Professionals Network (UGANET) Group.

Article II: Purpose

2.0

The UGANET Group is established to:

2.0.1

Provide channels to facilitate discussion regarding information technologies, including their associated services, problems, and resolutions at the University of Georgia.

 2.0.2

Serve as an official source of technical expertise for campus IT organizations such as the Information Technology Management Forum (ITMF) and the VPIT Executive Advisory Group.

2.0.3

Conduct studies to determine the capability and interoperability of current, new, and proposed technologies at the University of Georgia.

Article III: Membership

3.0

Membership definition and requirements:

3.0.1

At any given time, the membership of the Group will be defined as the body of people meeting the following criteria:

·         A member must subscribe to the UGANET discussion list using their UGA email address.

·         A member must be an employee of UGA whose day-to-day job responsibilities involve service and support for UGA’s technologies.

Article IV: Policies and Procedures

4.0

General:

4.0.1

The Group will convene online at an official meeting on the second Wednesday of each month. The group may decide to hold a meeting in person with the consideration that all official meetings should have an online option for members on remote campuses. The location and time of any in-person meeting will be sent out one week prior to the event.

The Chair may change the date of any specific official meeting with one-week advance notice. The Chair may also call for addtional official meetings to be held during the month. Any additional meetings will be announced on the UGANET discussion list at least one week in advance.

4.0.2

The agenda will be sent to the group before the meeting along with the online meeting invitation.

4.0.3

A quorum is defined as at least 30 members in attendance (online or in-person) at an official meeting.

4.0.4

Unless otherwise stated in the Bylaws, all items voted upon by the UGANET membership will require a simple majority of a quorum to pass.

4.0.5

Minutes and/or recordings of each meeting will be made available to the membership.

4.1

Officers:

4.1.1

The officer positions are Chair and Vice Chair.

 4.1.2

The term of office for an officer shall be two years, renewable by election. The UGANET membership will hold elections for officers in September on odd numbered years at the official meeting.

 4.1.3

An officer may be replaced at any time by a simple majority vote of a quorum.

4.1.4

If one of the officers is unable to attend an official meeting or otherwise cannot meet one of the official responsibilities of the position listed herein, he or she will designate a replacement for the occasion.

4.2

Responsibilities of the Chair:

4.2.1

The Chair will preside as moderator at all official meetings of the UGANET Group.

4.2.2

The Chair will notify members of upcoming meetings and the agenda topics for those meetings by using the UGANET discussion list.

4.2.3

The Chair will represent the UGANET group as a member of the Information Technology Management Forum (ITMF) and the VPIT Executive Advisory Group and will report by information as appropriate.

4.2.4

The Chair will serve as the official spokesperson for the UGANET Group when advice is requested by university policy makers.

4.2.5

The Chair may establish AD HOC Committees as the business of the UGANET Group requires.

4.3

Responsibilities of the Vice-Chair:

4.3.1

The Vice-Chair will assist with the minutes and recordings of the meeting and distribution to the membership.

4.3.2

The Vice-Chair will schedule and moderate any meetings when the Chair is unable to perform these duties.

Article V: Amendments

5.0

General:

5.0.1

An amendment to these UGANET Bylaws may be initiated by a simple majority of a quorum.

5.0.2

The Chair shall prepare and distribute to the UGANET discussion list a statement of the proposed amendment at least one week prior to the official meeting at which any voting on amendment changes will take place.