UGANet Bylaws

Article I : Name

1.0

The name of the organization is the UGA Network Managers (UGANET) Group. 

Article II: Purpose

2.0

The UGANET Group is established to:

2.0.1

Provide channels to facilitate the interchange of technical data regarding computer networks and their associated services.

 2.0.2

Conduct studies to determine the capability and interoperability of potential networking and network services technologies.

 2.0.3

Provide a forum for discussing network problems and their resolution.

 2.0.4

Serve as an official source of networking and technical expertise for campus IT organizations such as the Information Technology Management Forum (ITMF) and Information Technology Advisory Council (ITAC).

Article III: Membership

3.0

Membership definition and requirements:

3.0.1

At any given time, the membership of the Group will be defined as the body of people meeting the following criteria:

• A member must be subscribed to the UGANET discussion list. In order to subscribe to the list, a potential member must be recommended by a current member.

• A member must be an employee of the university whose day-to-day job responsibilities involve the administration of one or more computer networks.

Article IV: Policies and Procedures

4.0

General:

4.0.1

The Group will convene at an Official Meeting on the second Wednesday of each month. The group may vote to change the date of any specific Official Meeting to avoid conflicts with holiday periods, special events, etc. The Chairperson may also call for extra Official Meetings to be held during the month as long as any extra meetings are announced on the UGANET discussion list at least one week in advance.

4.0.2

A quorum is defined to be any number of members attending an Official Meeting.

 4.0.3

Unless otherwise stated in the Bylaws, all items voted upon by the UGANET membership will require a simple majority of a quorum to pass.

 4.0.4

Minutes of the meeting will be taken by the Secretary and distributed to the membership.

 4.1

Officers:

4.1.1

The UGANET membership will hold elections for officers at each September Official Meeting. The officer positions are Chairperson and Secretary .

4.1.2

The term of office for an officer shall be one year, renewable by election.

4.1.3

An officer may be replaced at any time by a simple majority vote of a quorum.

4.1.4

In the event that one of the officers is unable to attend an Official Meeting, or otherwise cannot meet one of the official responsiblities of the position as listed herein, he or she will designate a replacement for the occasion.

4.2

Responsibilities of the Chairperson:

4.2.1

The Chairperson will preside as Chairperson at all Official Meetings of the UGANET Group.

4.2.2

The Chairperson will notify members of upcoming meetings and the agenda topics for those meetings by using the UGANET discussion list.

4.2.3

The Chairperson will represent the UGANET group as a member of the Information Technology Management Forum (ITMF).

4.2.4

The Chairperson will serve as official spokesperson for the UGANET Group when advice is requested by university policy makers. 

4.2.5

The Chairperson may, from time-to-time, establish AD HOC Committees as the business of the UGANET Group requires.

4.2.6

The Chairperson will represent the UGANET group as a member of the Information Technology Advisory Council (ITAC).

 4.3

Responsibilities of the Secretary:

4.3.1

The Secretary will be responsible for the minutes of the meeting and for its distribution to the membership.

Article V: Amendments

5.0

General:

5.0.1

An amendment to these UGANET Bylaws may be initiated by a simple majority of a quorum.

5.0.2

The Chairperson shall prepare and distribute to the UGANET discussion list a statement of the proposed amendment at least one week prior to the Official Meeting at which any voting on amendment changes will take place.

5.0.3

Amendments to these UGANET Bylaws will be adopted if approved by three-fourths of a quorum.

These bylaws last amended June 6, 2007